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Project Monitoring and Evaluation

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Vision

To be the leader in all technical aspects of animal production and production systems and hence ensure sustained livestock sub-sector productivity.

Mission

To support sustainable development of the livestock industry through application of appropriate animal production technologies and skills and collaboration with stakeholders;

Strategic Objectives

a) To improve Enhance the hence improve livestock projects/programmes management.
b) To improve technical guidance during the legal and policy formulation process and hence ensure a favourable sustainable livestock productivity environment;
c) To contribute to increased output of livestock, livestock products and by-products through appropriate livestock policies and strategies;
d) To foster and enhance partnerships and collaboration with other Divisions, Departments and Stakeholders in the agricultural sector that have projects, and undertake monitoring and evaluation activities with livestock based interventions.

Mandates /Function

a) Collection, analysis, dissemination and maintenance of data and information including that on budgeting, programme expenditure returns and monitoring and evaluation activities in the Department of Livestock Production (DLP);
b) Participation in identification, preparation and appraisal of development projects/programmes in the agricultural sector whose interventions touch on the core functions of the Department of Livestock Production;
c) Jointly with relevant Divisions, Departments and stakeholders in the agricultural sector to monitor and evaluate the implementation of development projects, programmes and other livestock industry interventions;
d) Technical guidance and coordinate on behalf of the Department of Livestock Production in the formulation process, and monitoring of implementation of the livestock production policies and strategies;
e) Guidance and coordination of the Departmental activity work planning and budgeting process for both the development and recurrent votes in the Department of Livestock production;
f) Coordination of capacity building in all aspects of project cycle management at all levels in the Department of Livestock Production.

Key Activities

The ranges of key activities to facilitate the realization of the division's range of functions include:

  1. Develop concept papers and project proposals;
  2. Train provincial, district, livestock farms staff on the Project Cycle Management concepts;
  3. Conduct a broad evaluation of sector activities, inputs and outputs and stakeholders;
  4. Carry out reviews of, and prepare sector policies and strategies;
  5. Establish and maintain a data bank and compendium of information on the livestock sector;
  6. Carry out periodic reviews of the current livestock production systems;
  7. Coordination of workplanning, budgeting and reporting;
  8. Monitoring and Evaluation of Department Programmes and Projects;
  9. Guidance of the application of IT in the Department; and
  10. Prepare a yearly review of the livestock sector.

Clients of the Division

These include:

  • Technical Divisions within the Department;
  • Provincial and District level offices;
  • Policy organs within and outside the Ministry;
  • Development Agencies;
  • Investors; and
  • Livestock Producers and Traders.

Development Projects

There are a number of projects which the Department is a key stakeholder

  • The ASAL Based Livestock and Rural Livelihood Support Project (GOK/ADB)
  • IFAD funded projects in Nyanza and Central Kenya
  • The National Agriculture and Livestock Extension Project (NALEP SIDA)

The Division also plays a coordinating role in policy issues and the Implementation of the Strategy of Revitalization of Agriculture and coordinates budget and finance matters for the Department.

Briefs on Development Projects

1) ASAL Based Livestock and Rural Livelihoods Support Project

Project Area and Beneficiaries

The project area consists of 22 districts covering the ASALs and reflecting the major production systems there pastoralism and agro-pastoralism. Selection of these districts has been based on the level of poverty and potential for success and impact. The districts covered include the pastoral districts of Garissa, Isiolo, Mandera, Marsabit, Moyale, Samburu, Tana River, Turkana, Wajir and West Pokot, where livestock production is the predominant activity, and the agro-pastoral districts of Baringo, Ijara, Kajiado, Laikipia, Mbeere, Machakos, Makueni, Kitui, Malindi, Mwingi, Narok and Taita Taveta, where a mixed crop-livestock production system is practiced.

Project Objectives

The overall objective is to contribute to poverty reduction at the national and household levels, consistent with the government's policies of mainstreaming in ASAL areas in the economic framework of the country. The specific objective of the project is to improve sustainable rural livelihoods and food security through improved livestock productivity, marketing and support for drought management and food security initiatives in the ASAL.

Sources of Finance

The project is financed by the African Development Bank and the Government of Kenya (GOK), including contributions from the Beneficiaries. An ADF loan amounting to UA 18.41 million (Kshs 1.9 million) or 68.2% of total costs will be utilized to finance 77.7% of the investment costs, as well as 38.2% of the recurrent costs (parts of all categories excluding specialist services and salaries).

An ADF Grant amounting to UA 3.17 million (Kshs.329 million) will finance all water improvement and specialist services or 15.3% of the investment costs and 0.4% of recurrent costs. The GOK contributions amounting to UA 3.98 million (Kshs.314 million) will finance all incremental salaries and allowances. The Beneficiaries will contribute UA 1.44 million (Kshs 149.5 million) or 20% of the cost of the community initiative activities. Total GOK and Beneficiary contributions amount to 20.1% of total costs. Total Project costs are estimated at Kshs. 2.8 billion.

Project Implementation

The project is being implemented over a six-year period beginning July 2004. The first year was devoted to the mobilization and training of beneficiaries. The MoLFD is implementing the project through its existing line Departments of Livestock Production and Veterinary Services, working through the extension service and community animal healthcare workers in 22 Districts.

Project activities will also be carried out by livestock traders and processors, Users Associations and by specialist institutions such as ILRI and KARI.

The strategies for implementing project components include:

  • Training and institutional strengthening;
  • Gender sensitization;
  • Extension services and participatory processes involving community-based demand-driven initiatives; and?
  • Collaboration with international and national research systems and service providers.

Project Description

In order to realize its objective, the project focuses on four main technical components and one on project management and coordination i.e.

  1. Sustainable Livestock Improvement
  2. Animal Health Delivery Improvement
  3. Livestock Marketing Improvement
  4. Drought Management and Food Security Initiatives
  5. Project Coordination and Management

IFAD Funded Projects

There are two ongoing IFAD sponsored projects in the Department i.e. Central Kenya Dry Areas Programme and South Nyanza Community Development Project. Both are coordinated under the Ministry of Planning. Both projects are managed by a Project Coordinating Units (PCU). There is a new project namely Smallholder Dairy Commercialization Project which is expected to start in 2006/07 financial year.

2) Central Kenya Dry Areas Programme (CKDAP)

Introduction

CKDAP is a seven year project which started in the year 2001. The PCU is based in Nyeri. A mid term review is expected to be carried out towards the end of the year.

Overall Goal;

To reduce the mortality and morbidity in the project area and improve the well being of the target group households.

The project has 4 components implemented under various Ministries namely:

i) Community Empowerment  Ministry of Gender and Social Services
ii) Primary Health Care  Ministry of Health
iii) Domestic Water Supply Ministry of Water and Irrigation
iv) Agriculture and Livestock Ministry of Agriculture and Ministry of Livestock and Fisheries Development.

The main objective of the agriculture and livestock sector is to improve household food security and nutrition through increased sustainable agricultural production.

Project Area:

The project covers the dry parts of 5 districts in Central Province namely: Nyeri, Nyandarua, Kirinyaga, Maragua and Thika.

Key Outputs

i) Partnership among service providers and stakeholders strengthened
ii) Capacity of implementing staff enhanced
iii) Micro-irrigation infrastructure established
iv) Capacity of farmers to implement project enhanced
v) Utilization, presentation and value adding of agricultural produce

Issues and Areas of Concern for the Department

i) Shortage of staff has been registered in some of the districts both technical and support staff.
ii) There is need for capacity building of staff especially the divisional implementing staff in all the districts.
iii) There is need to rally support for the project among our field staff. During a supervisions visit in May 2005, it was felt that there is lack of ownership of the project among our staff
iv) The Agriculture and Livestock component is not performing very well. The main reason has been the design of the project whereby activities were implemented haphazardly. However, there has been a redesigning of the project to now focus on a focal area as from the financial? year and it is hoped that it will be more effective.
v) Mid term review will be carried out towards the end of this year.

3) South Nyanza Community Development Project

The project is managed by a Project Coordination Unit (PCU) which is based in Homa Bay district.

Objective

Poverty reduction and improved livelihoods of the communities in the project area.

The project has 4 components implemented under various Ministries namely:

i. Community empowerment  Ministry of Gender and Social Services
ii. Primary Health Care  Ministry of Health
iii. Domestic Water Supply; Ministry of Water and Irrigation
iv. Agriculture and Livestock  Ministry of Agriculture and Ministry of Livestock and Fisheries Development.

The Main Activities

The main activity for our Department is Livestock Production Improvement which includes:

  • Upgrading of indigenous cattle breeds
  • Introduction of dual purpose goats
  • Promotion of poultry production
  • Improvement of productivity of local zebu through cross-breeding and general animal husbandry management
  • Improved management of local birds
  • Training on home made feed rations
  • Facilitate the organization of livestock, CIGs for easy access to livestock markets
  • Training of private animal health service providers at community level
  • Training of farmers on livestock management (feeding and disease control)

The project covers Nyanza, Rachuonyo, Migori, Kuria, Homa Bay and Suba districts.

Issues and Areas of Concern

The project started being implemented in earnest in February 2005 and so far the progress is going on well. There is, however, a general contention with a recommendation that top up allowance is given to the main implementing officers. Deliberations are going to decide on the way forward.

In our Department there is a serious shortage of staff that requires to be addressed across the districts but more so in Kuria and Suba Districts.

4) Smallholder Dairy Commercialization Programme

The overall goal of the programme is to increase the income of poor rural households that depend substantially on production and trade of dairy products for their livelihood.

Components:

The project has five components namely:
i) Organizational and Enterprise skills development
ii) Technical support to smallholder dairy producers
iii) Development o the milk marketing chain
iv) Support to policy dialogue and institutions
v) Programme management and coordination

The project appraisal was done and report ready in February 2006. The loan agreement has since been signed. The project will be managed by a Project Coordinating Unit that will be based in Nakuru.

5) National Agriculture and Livestock Extension Programme (NALEP SIDA)

Objective/Key Activities

The project purpose is stated as: A Pluralistic, efficient, effective and demand driven extension service promoted and functional.

Project focus

The programme has 5 key areas of focus as follows:

  1. Institutional setting
  2. Extension approaches
  3. Technical areas
  4. Collaboration and extension facilitating factors
  5. Cross-cutting issues

Key Outputs

  1. Effective institutional set-up for programme coordination and management development by MoLFD and MoARD and used in NALEP
  2. Policy and legal framework for decentralized extension services supported
  3. Extension service staff mobility and office infrastructure improved
  4. Capacity building at all levels with emphasis at the divisional enhanced
  5. Focal area extension approach improved and appropriate methodologies adapted, tested, evaluated and replicated
  6. Methodologies for targeting the rural resource poor and vulnerable groups that will ensure inclusion of men and women, children, youth, HIV/AIDS affected, disabled and elderly tested, used and successful ones replicated
  7. Appropriate technical packages in agriculture and livestock, both gender positive and compassionate technologies to address the needs and demand of various categories of farmers including the poor, elderly, disabled, promoted?
  8. Collaboration with private sector and other service providers strengthened?
  9. Modalities for improved research-extension-farmer interaction reviewed and strengthened
  10. Savings, credit, value addition and marketing improved
  11. Gender manstreamed
  12. HIV/AIDS issues mainstreamed
  13. Drug and alcohol abuse issues mainstreamed
  14. Advocacy, rights and governance issues mainstreamed
  15. Environmental issues mainstreamed

Issues and area of concern with respect to the Department of Livestock Production

The main issues of concern with respect to the Department of Livestock Production include:

i) Improved resources use;
ii) Stakeholders? fora for planning and management of extension projects;
iii) Capacity building of farmers and stakeholder;
iv) Improved research-extension linkages and extension facilitating factors;
v) Promotion of private sector involvement and decentralization of service provision from the district to the divisional level; and
vi) Institutionalization of across cutting issues including HIV/AIDS, environmental and advocacy, rights and governance issues in the extension system

Strategy for Revitalizing Agriculture (SRA)

The Strategy for Revitalizing Agriculture (SRA) envisages the transformation of agriculture sector into a more commercially oriented and competitive sector capable of attracting private investment and providing higher incomes and employment through; Promotion of research and technology development; Establishment and development of a market-based agricultural credit and inputs system; and, A review of the policy and legal framework in the sector.

This calls for coordination mechanisms for the sector cutting across line Ministries in order to achieve sector-wide reforms. This will include a review of institutional arrangements and funding for agricultural research and extension, improving access to financial services; and, improving production of value added agricultural commodities.

There is an overall need to mainstream SRA initiatives in Public Expenditure Review (PER) process by strengthening budget planning and policy through background policy analysis on issues of direct relevance to budget strategy. Ministries need to report performance of ongoing programs/activities against performance indicators and prioritize activities and programs within the sector.

Funding of the SRA activities will be sourced from Development Partners who have already initiated an Agriculture Policy Support Facility (Basket fund) with a single account and single procedures for disbursement, monitoring and evaluation. Those partners who do not subscribe to the Basket Facility shall be requested to fund activities outlined in the ASCU Action Plan.

The focus is on six (6) first track intervention, namely;

1. Reviewing and harmonizing the legal, regulatory and institutional/framework.
2. Improving delivery of research, extension advisory support service
3. Restructuring and privatizing non core functions of parastatals and ministries to bring about efficiency, accountability and effectiveness
4. Increasing access to quality farm inputs and financial services
5. Formulation of food security policy and programmes
6. Taking measures to improve access to markets, for example rural roads and internal markets

In the interim period the focus is on issues that would help come up with long term SRA investment plan namely; sensitization to build ownership and common understanding, policy review and studies.

All the provinces have been sensitized therefore policy review and studies are given most attention. The Table below shows the ongoing policies.

Areas of Policy and Legal Reforms

 

Policy

Status

Lead agency

Source of funds

Remarks

National livestock Development Policy

Draft

DLP/DVS

ASCU

Strong support from PS

Dairy Development Policy

Draft

DLP

ASCU

Strong support from PS

Animal Feeds Policy

Draft

DLP

ASCU/GOK

The relevant chiefs must submit request to ASCU from time to time for activity funding

Apiculture Rules and Regulations

New

DLP

ASCU/GOK

-do-

Animal Breeding Policy

New

DLP/DVS

ASCU/GOK

-do-

ASAL Land Use Policy

New

DLP

ASCU/GOK

-do-

NASEP

Ongoing

MOA

NALEP/KAPP

 

NFNP

 

MOA

NMK

 

For more information contact:
Mr. Johnston Mwambanga, Chief: Project Monitoring and Evaluation
Hill Plaza building, 7th Floor
Box 34188, Nairobi GPO 00100
Tel: 020-2722601/37